VA C-File Request Guide For 2026 With FOIA Templates
Your VA C-file request can feel like asking for a single document, but it’s really asking for the VA’s entire paper trail on you. Think of it like getting the full “kitchen drawer” instead of one utensil. Messy, huge, and often the key to finding what’s missing.
If you’re preparing an appeal, a rating increase, or a new claim, your C-file can show exactly what the VA relied on, what it ignored, and where the record has gaps. This 2026 guide explains what’s inside, how to request it using the current process, and includes copy-ready FOIA and Privacy Act templates you can attach to your request.
What a VA C-File includes and why it matters
A C-file (also called a claims file) is the master record for your VA benefits history. It often runs hundreds of pages, sometimes thousands.
In many cases, it includes:
- Prior claims and applications you filed
- Rating decisions, code sheets, and notice letters
- C&P exam reports and DBQs
- Service treatment records that made it into the VA’s record
- Medical records you submitted (VA and private)
- Lay statements, buddy letters, and appeal documents
Why does this matter? Because most VA disputes come down to proof. A missing exam, an incorrect fact, or a weak medical opinion can change an outcome. Your C-file helps you see the same file the VA sees, so you’re not arguing in the dark.
If you’re already building evidence, it also helps to understand how the VA weighs records. For a deeper look at how documentation affects outcomes, see the role of medical records in VA disability claims.
Fast tip: Don’t request your C-file “just to have it.” Request it because you plan to review it for missing evidence, bad exams, or appeal strategy.
How to make a VA C-file request in 2026 (the process that actually works)
As of February 2026, the standard way to request your full claims file is VA Form 20-10206. The VA routes these through centralized intake. In practice, most veterans get the best results by submitting through VA’s upload system, or by fax or mail. Email is not the reliable path for this request.
Start with the official form here: VA Form 20-10206 (PDF).
Step-by-step: filling out VA Form 20-10206 for a C-file
- Complete your identifying details (name, SSN, VA file number if you have one, contact info).
- Select the record you want. Mark the option for the claims file (C-file).
- Be clear about scope. If you want everything, say “complete VA claims file (C-file), to include C&P exams and rating code sheets.”
- Sign by hand and date. A wet signature is the safer choice for acceptance.
- Submit through one method (online upload, fax, or mail). Keep proof.
The VA may list the request in your VA.gov account as a tracked item. It often appears as a FOIA or Privacy Act request entry.
Submission options compared
Use the method that fits your situation. This quick table helps you decide.
| Submission method | Best for | What to keep |
|---|---|---|
| Online upload (QuickSubmit) | Fastest proof of receipt | Confirmation page, uploaded PDF |
| Fax | Simple, no login needed | Fax confirmation sheet |
| Mail to Evidence Intake Center | When you prefer paper records | Certified mail receipt, copy of packet |
Processing time varies. Many requests land in the 12 to 18 week range, but delays can push longer, especially for large files.
If you want the VA’s broader explanation of FOIA basics, see VA guidance on making a FOIA request. For most veterans requesting their own file, the Privacy Act also applies, and the same form is commonly used.
FOIA and Privacy Act templates you can attach (copy and paste)
You usually don’t need a separate letter if VA Form 20-10206 is complete. Still, a short cover letter can reduce confusion, especially if you’re requesting a complete C-file with specific items.
Below are practical templates. Replace the bracketed fields, then sign and date the letter. Attach it behind your completed VA Form 20-10206.
Template 1: Full VA C-file request (complete copy)
Subject: Privacy Act / FOIA Request for Complete VA Claims File (C-file)
Name: [Full Legal Name]
SSN: [XXX-XX-XXXX]
VA File Number (if different): [Number]
Date of Birth: [MM/DD/YYYY]
Mailing Address: [Address]
Phone: [Phone]
Email: [Email]
To Whom It May Concern:
I request a complete copy of my Department of Veterans Affairs claims file (C-file). Please include all rating decisions and rating code sheets, all Compensation and Pension (C&P) examination reports and DBQs, all correspondence, and all evidence of record.
This request is made under the Privacy Act and, where applicable, the Freedom of Information Act.
If any portion is withheld, please identify the withheld records and the reason for the withholding.
Signature: _______________________
Date: [MM/DD/YYYY]
Template 2: C&P exams only (when you need records faster)
Subject: Privacy Act Request for C&P Exam Reports
I request copies of all C&P exam reports, DBQs, and medical opinions completed for my VA disability claims from [year] to present (or “all years”). Please provide the examiner’s report and any addendum opinions.
Signature: _______________________
Date: [MM/DD/YYYY]
This narrower request can be helpful when you’re preparing for a near-term deadline and don’t want to wait for a full C-file production.
Template 3: Status follow-up after a long wait
Subject: Status Request, Pending C-file (Privacy Act / FOIA)
I submitted a request for my complete VA claims file (C-file) on [date] by [QuickSubmit/fax/mail]. Please confirm receipt and provide the current status and estimated completion timeframe.
Signature: _______________________
Date: [MM/DD/YYYY]
Template 4: Fee limitation request
Subject: Fee Limitation for Privacy Act / FOIA Request
If any duplication fees apply, please notify me before costs exceed $25. If possible, please provide the records electronically to reduce cost and delay.
Signature: _______________________
Date: [MM/DD/YYYY]
After your C-file arrives: what to review before you appeal
When the file shows up, don’t skim it like a novel. Review it like a mechanic checking a used car, one system at a time.
Start with these high-impact sections:
- Rating decisions and code sheets: Look for effective dates, diagnostic codes, and combined rating math.
- C&P exams: Check whether the examiner addressed service connection, severity, and flare-ups.
- Evidence list: Confirm the VA counted the records you submitted.
- Unfavorable findings: Identify what the VA says you failed to prove, then plan how to fix it.
If the C-file reveals a bad exam or missing evidence, your next move often ties directly to your appeal lane. For a plain-language explanation of deadlines and options, read about the VA appeals process for denied claims.
Florida veterans often ask whether location changes anything. It doesn’t change where the request goes, but it can change how quickly you gather new evidence. For example, getting private treatment records and updated opinions can move faster when you coordinate locally.
If you’re still at the beginning of the process and want a clearer roadmap, review these steps to file a successful VA disability claim. It helps you connect the C-file to the bigger strategy.
Conclusion
A VA C-file request is one of the simplest actions that can lead to the biggest shift in a claim. It shows what the VA relied on, and what it never considered. Use VA Form 20-10206, submit it in a trackable way, and attach a short template letter when clarity matters. Once the file arrives, review it with purpose, then decide whether you need new evidence, a stronger medical opinion, or a focused appeal.